Printing documents, invoices, flyers, images, and other files are part of your routine as a business owner. There’s always something to print! More often than you realize, printing leads to wasted time and money. However, there are things you can do to cut down costs and time spent printing documents and other important files. Here are five creative ways to take care of your business printing needs:
- Before printing anything, double check everything.
Nothing is more frustrating than printing a whole bunch of flyers and finding out that you actually misspelled a word. Now you have to reprint everything! You’ve wasted time, ink and paper in the process because you forgot to proofread the file you’re printing. To make sure you don’t waste these valuable resources, double check that everything is correct and in order before hitting that “Print” button. In fact, triple check if you have to!
- Use “eco” fonts whenever you can.
Traditional fonts like Times New Roman, Arial and Century Gothic have smooth and unbroken lines that look good on page, but they also use up too much ink. If you’re printing a lot of pages, try using “eco” fonts. Eco fonts have minute spaces—empty dots or lines—that allow you to save up to 25% of ink. Eco fonts are great for printing marketing materials that require a bit of creativity. There are eco fonts that are available for free online. However, if you don’t like the free options, you can purchase a software from Ecofont that allows you to turn any font into an eco font so printing documents will also be cheaper. You’ll have to pay for the software but you’ll save money in the long-run.
- Short on time? Outsource your printing needs.
Online printing UK is a new trend wherein you send the file you need to print to a printing service and they do the printing for you and deliver everything within 24 hours. This is a great option for those who need to do a lot of printing for an event but still need to get other things done. Aside from saving time, you also save money because personalization comes free. You can choose from a ready set of templates and customize the template of your choice to your liking.
- Buy paper and ink in bulk.
Buying paper and ink only when you need them means you’re paying more for these products at checkout. Buying in bulk actually saves you money. You pay less per unit, i.e. buying in bulk lowers the cost of paper per page and the cost of ink per ounce.
- Simplify your documents.
Are you printing documents for a team meeting? It might be alright that the graphs and charts are in grey. The headings don’t need to be in bold either—use underline instead. These are simple tricks but they help you save ink and money.
So these are some things you can do to cut down costs when printing. Hopefully, this helps you save time and money so that you can allocate these resources in other aspects of your business.